Reporting Requirements


(a) Each licensee or applicant shall furnish to as required by the Department including, but not limited to, the following:

(b) The name of the child care center director, and any fully qualified teacher(s) designated to act in the child care center director's absence, shall be reported to the Department within 10 days of a change of child care center director or designee(s).

(1) Whenever a change in child care center director is reported, in addition to his/her name, the report shall include the following:

(A) Verification of the completion of the course work required in Section 101215.1(h). A photocopy of a college transcript, or a photocopy of a Child Development Site Supervisor Permit or a Child Development Program Director Permit, shall meet this requirement.

(B) Verification of successful completion of high school. A photocopy of a high school diploma or GED shall meet this requirement.

(C) A summary of the experience required in Section 101215.1(h).

(c) The licensee shall notify the Department in writing of his/her intent prior to making any structural changes that reduce the total amount of indoor or outdoor activity space. Such structural changes shall include, but not be limited to, room additions.

(d) Upon the occurrence during the operation of the child care center of any of the events specified in (d)(1) below, a report shall be made to the Department by telephone or fax within the Department's next working day and during its normal business hours. In addition, a written report containing the information specified in (d)(2) below shall be submitted to the Department within seven days following the occurrence of such event.

(1) Events reported shall include the following:

(A) Death of any child from any cause.

(B) Any injury to any child that requires medical treatment.

(C) Any unusual incident or child absence that threatens the physical or emotional health or safety of any child.

(D) Any suspected physical or psychological abuse of any child.

(E) Epidemic outbreaks.

(F) Poisonings.

(G) Catastrophes.

(H) Fires or explosions that occur in or on the premises.

(2) Information provided shall include the following:

(A) Child's name, age, sex and date of admission.

(B) Date and nature of event.

(C) Attending physician's name, findings, and treatment, if any.

(D) Disposition of the case.

(e) The items below shall be reported to the Department within 10 working days following their occurrence:

(1) Organizational changes specified in Sections 101185(a)(2) through (a)(5).

(2) Any change in the licensee's or applicant's mailing address.

(3) Any change of the chief executive officer of a corporation, of the general partner(s) of a partnership, or of the controlling partners in a limited liability corporation.

(A) Such notification shall include the new chief executive officer's or partner's name and address.

(B) Fingerprints shall be submitted as specified in Section 101170(d).

(4) Any changes in the plan of operation that affect services to children.

(f) The items specified in (d)(1)(A) through (H) above shall also be reported to the child's authorized representative.

(g) The items specified in (d)(1)(E) through (G) above shall also be reported to the local health officer when appropriate pursuant to the California Code of Regulations, Title 17, Section 2500.

(1) The licensee shall report to the local health officer all outbreaks or suspected outbreaks involving two or more children of any communicable disease listed in (g)(2)(A) below (including diseases, such as head lice, not listed in Title 17, Section 2500).

(A) Health care providers are responsible for reporting individual cases of communicable diseases to the local health officer.

(B) Health care providers have the option of reporting communicable diseases by fax or mail using standard reporting forms. There are no such standard reporting forms for lay people to use, and it is recommended that child care providers call the local health department immediately to report any outbreak or suspected outbreak of a communicable disease at a child care center. The local health department will take down the information and provide any needed assistance.

(C) Please call the local health department for more specific information about the reporting process.

(2) Title 17, Section 2500, lists the following reportable communicable diseases as of March 21, 1997:

(A) Communicable Diseases:

Acquired Immune Deficiency Syndrome (AIDS)





Botulism (Infant, Foodborne, Wound)




Chlamydial Infections


Ciguatera Fish Poisoning


Colorado Tick Fever

Conjunctivitis. Acute Infectious of the Newborn

Specify Etiology




Diarrhea of the Newborn, Outbreaks


Domoic Acid Poisoning (Amnesic Shellfish Poisoning)

Echinococcosis (Hydatid Disease)


Encephalitis, Specify Etiology: Viral, Bacterial, Fungal, Parasitic

Escherichia coli 0157:H7 Infection

Foodborne Disease


Gonococcal Infections

Haemophilus influenzae, Invasive Disease

Hantavirus Infections

Hemolytic Uremic Syndrome

Hepatitis, Viral

Hepatitis A

Hepatitis B (specify acute case or chronic)

Hepatitis C (specify acute case or chronic)

Hepatitis D (Delta)

Hepatitis, other, acute

Kawasaki Syndrome (Mucocutaneous Lymph Node Syndrome)


Leprosy (Hansen Disease)



Lyme Disease

Lymphocytic Choriomeningitis


Measles (Rubeola)

Meningitis, Specify Etiology: Viral, Bacterial, Fungal, Parasitic

Meningococcal Infections


Non-Gonococcal Urethritis (Excluding Laboratory Confirmed Chlamydial Infections)

Paralytic Shellfish Poisoning

Pelvic Inflammatory Disease (PID)

Pertussis (Whooping Cough)

Plague, Human or Animal

Poliomyelitis, Paralytic


Q Fever

Rabies, Human or Animal

Relapsing Fever

Reye Syndrome

Rheumatic Fever, Acute

Rocky Mountain Spotted Fever

Rubella (German Measles)

Rubella Syndrome, Congenital

Salmonellosis (Other than Typhoid Fever)

Scombroid Fish Poisoning


Streptococcal Infection (Outbreaks of Any Type and Individual Cases in Food Handlers and Dairy Workers Only)

Swimmer's Itch (Schistosomal Dermatitis)



Toxic Shock Syndrome





Typhoid Fever, Cases and Carriers

Typhus Fever

Vibrio Infections

Viral Hemorrhagic Fevers (e.g., Crimean-Congo, Ebola, Lassa and Marburg viruses)

Water-associated Disease

Yellow Fever



OUTBREAKS of ANY DISEASE (Including diseases not listed in Section 2500).

( ) - to be reported immediately by telephone.

(+) - to be reported by mailing a report, telephoning, or electronically transmitting a report within one (1) working day of identification of the case or suspected case.

(No diamond or cross symbol) - to be reported within seven (7) calendar days by mail, telephone, or electronic report from the time of identification.

( ) - when two (2) or more cases or suspected cases of foodborne disease from separate households are suspected to have the same source of illness, they should be reported immediately by telephone.

(h) The item specified in (d)(1)(H) shall also be reported immediately to the local fire authority. In areas not having organized fire services, a report shall be made to the State Fire Marshal within 24 hours.

NOTE: Authority cited: Section 1596.81, Health and Safety Code. Reference: Sections 1596.72, 1596.73, 1596.81 and 1597.05, Health and Safety Code.

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